What are your tips for managing campaigns and what tools do you use?

Hi everyone,

I'm about a year into a campaign I'm running, and the world I've created is expanding rapidly. I'm concerned that my tools for keeping track of everything are slowly falling apart. I'm still enjoying the campaign and don't think this is burnout—I have a clear path forward for the players. However, I believe I could manage my world better to make it feel cohesive and keep my players engaged.

I currently use Milanote for my campaign because I can create mind maps and add notes to each item. You can also draw and embed images and other elements. However, I'm reaching the limits of the free version, and I'd rather not have another monthly subscription. The $100 annual cost is a bit steep for what it offers.

Ideally, I'm looking for a new management tool that's not cumbersome or complicated. I've tried World Anvil and Notion, but they don't suit my quick-fire planning style. It would be great to have features like a counter for days passed, the time of day, and the weather, but these aren't always required.

Let me know what you use and what your suggestions are. What's worked for you and what hasn't?